Maintaining Personal Productivity When Working Online

Maintaining personal productivity is crucial for anybody who works online since in most cases you will be working alone! Making an online business successful involves very many tasks all of which must be completed successfully to allow for the growth you need! This can result in mounting pressure on anyone trying to keep up with the daily demands of growing a business on the internet. Our focus here is how a hard working entrepreneur can remain productive even during those times they may not be at their best.

Following you will find 3 suggestions you can use to maintain a consistent level of progress even during your ‘off’ times when growing a business online!

Hit a Snag, Move On

It is inevitable that during the course of any given day that you will come across a ‘snag’ that may take time and thought to figure out! When this occurs move on to something else if you do not seem to be making progress. Anybody who works online ALWAYS has a long list of tasks awaiting completion so choose something else to do and get it done. In this way you have still made progress and your mind will be refreshed when you return to take on your ‘unsolved’ snag!

Bunch Your Tasks

When marketing on the internet many of your duties may be located in the same folder, software or even internet site. When this occurs try to bunch together these tasks for completion while you are at that location. This saves you the time and energy ‘bouncing’ around needlessly from one location to the next! Now you do not have to repeatedly log-in or out of sites, open and close software or even go rummaging through your files to access something you had opened earlier! While you are at any given area of your business get what you have to get there and move on!

Save the Mundane for Later

Certain chores and duties of any online business require more focus and energy while ranking a little higher in your list of priorities. It is these tasks that you should complete when you are at your best and allow yourself tackle the more mundane and less challenging ones later. This decreases the instances of mistakes and if they do occur it will likely be something that is not as significant. The key to growing a business online is to minimize mistakes in key areas and devoting your time and energy while you are at your best to these areas will help accomplish this.

Your personal productivity is very important for growing a business since it supplies much needed momentum and motivation! Most anybody who works online is going it alone therefore their every effort is crucial. Making an online business function smoothly and successfully involves the completion of many tasks to make this happen. Considering that nobody can be at their best all the time the 3 suggestions offered above serve to help you use your time and skills wisely and efficiently. Following these suggestions anyone who works online can maintain a consistent and productive level of output allowing them to stay focused, motivated and always moving forward! It is this momentum that is required for making an online business a huge and profitable success!

Personal Productivity – Where it All Starts

Is personal productivity about — getting more done in less time? And does this equally apply in any different situation? … Alright I couldn’t hide the clue … But think about a teacher.

The teacher, in the front of a classroom.

I’m picturing a woman, mid forty, someone with quite a lot of experience, friendly when possible, serious when required.
Maybe you remember yourself in this classroom. Not all teacher were equally capable of handling difficult situations. And how did you respond to this teacher and to others. What teachers did you really learn from?

We equally reward teachers whether they excel or not in teaching. They do not get paid more for the preparation time they need and they reserve for each lesson. So … we equally under reward teachers. In the same way were we equally under reward housekeeping, parenting and other jobs that are necessary but not always fun to complete.

But more important, about this teacher, is one teacher able to get more done in less time? And how do we measure this? How do we know that the average level of education is increasing or not each year? But indirectly, the society is affected by this educational level.

As with the quantity and quality discussion, productivity has many different faces. This one — THE TEACHER — just presented is one of them, that shows that productivity is not (only) about getting more done or about using palm and other technology to increase productivity.

The first step in increasing productivity is to focus on the specifics of each productive role. Each role is unique and responds to different requirements.

© 2006 Hans Bool

10 Tips to Improve Your Personal Productivity

Many of us know the answer to the question, “How do you eat an elephant?” Answer, “One bite at a time”! Sadly, for many of us our To Do Lists can outweigh an elephant and yet we actually tackle our To Do Lists like we would eat an elephant – by checking off one item after another. Unfortunately at some point we get too full to finish eating the elephant so we give up and the same is true for our To Do Lists. They just keep building and the task of actually completing all the items on our To Do List becomes overwhelming.

A few simple Personal Productivity Tips can help you tame your To Do List and in turn help you live the life you always dreamed of.

Personal Productivity Tip 1: Set goals. Don’t just survive your day; thrive by taking steps every day that move you toward your dreams. Too often we get so caught up in the process of being busy that we fail to plan our lives. We end up reacting to the incoming requests that present themselves each day in the form of emails, phone calls, mail, interruptions, etc. and let them guide us through our days and hence, our lives.

Personal Productivity Tip 2: Plan Ahead. Spend 10 to 15 minutes each night looking over your To Do list, appointments and projects and prioritize and schedule the most important items for action the following day. Take this one step further by actually assigning the completion of these priority items as an appointment on your calendar. This is an appointment you must keep with yourself. Make sure you factor in some down time and procrastination time (you know you do it). It is important to make your schedule realistic and achievable. It is also important to have time to recharge your batteries to be able to operate at your optimum productivity. Actually schedule your sleep time on your calendar. Don’t assume you can work an 80 hour week without burning yourself out.

Personal Productivity Tip 3: Make time for what matters most. Make sure that the tasks you assign yourself are in alignment with your goals. If not, re-evaluate their importance and the priority you give them.

Personal Productivity Tip 4: Determine if you are living to work or working to live. If you work 60 plus hours a week and hate it but do it just to have the big house, big car, etc. but are too worn out and stressed out to enjoy it, is it really worth it? Try living on less, not just less stuff but less stress.

Personal Productivity Tip 5: Set limits. It is a well know rule that things expand to fill the space and time available. The larger your space the more stuff you get to fill it. The more storage you have the more stuff you store in all those containers and closet and the more time you have to work on a project the more time it takes to get it done. More isn’t always better, sometimes more is just more. Have you ever procrastinated when you knew you had to accomplish a particular task that day only to wait until the very last 30 minutes of the day to get it done. What if you had started the day by using the first 30 minutes to focus on that project and then had the rest of the day to complete a few more tasks and then since all your work that you assigned for the day was complete you could take the rest of the day off? Wouldn’t the reward be worth the effort?

Personal Productivity Tip 6: Stage the night before. By prepping your briefcase, kid’s backpacks, packing lunches, laying out clothes and getting gas the night before you set the stage for a stress free morning. And starting the day right can set a positive trend for the whole day. A few minutes at night are easy to come by but a few minutes extra in the morning can mean the difference between being late for work and being on time. Even a few minutes late is LATE and it doesn’t send a good message to your co-workers, boss, or even friends you meet for social outings. If you find yourself excusing it by saying “it’s only a few minutes” realize those few minutes can have a large cost when you are not perceived as caring about your job or other people’s time. The party on the other side may be thinking “why can’t you just leave a few minutes earlier so you aren’t always running late?”

Personal Productivity Tip 7: Institute the Family 15: Learn to delegate and get everyone in the home or office to pitch in and put things away. Set a timer and spend 15 minutes before heading off to bed to pick up everything from the living room, dining room, kitchen counters, etc that belongs in other rooms and return them to their proper home. Spending a few minutes each day helps to prevent major piles that will require a complete Saturday to clean up.

Personal Productivity Tip 8: Limit internet and TV time. Does watching 4 hours of TV a night really contribute to your life? Don’t get me wrong, TV can provide entertainment and relaxation as it doesn’t require much thought but don’t let it stand in the way of achieving your goals. Surfing the internet or getting lost in a sea of emails can be a huge time waster as well. If you’ve ever said “If only I had the time!” chances are you do but you need to spend it more wisely. Keep a journal for one week and track how you spend your time. This will help you identify your time wasters and help you make a conscious decision to change these limiting habits and instill new ones that help you achieve all you want in life.

Personal Productivity Tip 9: Learn to make decisions quickly. Think of piles as delayed decisions. Whether it is piles of paper or piles of stuff, the pile was created by the failure to decide what to do with it and/or the failure to act on the decision. Have you ever picked up your mail and glanced through it on the way into the house, identifying many items as “junk mail” yet added all of it to the already large pile on your desk or counter to deal with later. These delayed decisions and actions create more work for you later. Next time you get your mail, sort it immediately. 3 types of items: action items, reference items and recyclable items (a.k.a. trash). Immediately put the recycling in a recycling bin and don’t allow marketers to add tasks to your already overloaded To Do list. If you weren’t actively seeking the item that is now on sale be critical on whether you really need to make a special trip to get something that you will only need to find a place to store once you bring it home. Chances are you don’t really need it. Reference items should only be kept if you really feel the need to refer to them at another time and if so you should file it immediately. If you are going to go through the trouble of keeping it make sure you know where to find it when you need it. The action items should be given priority and processed during your daily evening planning session. Consider creating a tickler system and adding items to your calendar/planner for completion.

Personal Productivity Tip 10: Don’t be an info junkie. More information doesn’t necessarily change your life for the better. Do you ever save magazines, newsletters, etc. and yet 6 months later never read a single issue? Yet you keep them because you have the best of intentions to get to them as you feel that there will be some inspirational story or tidbit of info that you just don’t want to miss out on. Do you read tips on subjects you are interested in improving in your life only to fail to take action on the advice given? Let the old magazines and journals go and start fresh.

Only through action do we change our lives. If you want to experience Personal Productivity start by changing some of your limiting habits and build new ones which will guide you towards a more fulfilling life. Start small and build on your success. Our challenge to you, pick one of the Personal Productivity Tips presented to you in this article and institute it as a new habit in your life today!

The Key to Personal Productivity – Performance Accountability

I read that only 1% of us are going to reach our goals. How does that sit with you? I didn’t believe it at first, but I continued reading and it became more clear. Most everyone has goals and ideas for a better life but they feel content with just thinking about it. Their personal productivity is something they’d like to work on, but don’t make time for. Maybe they would not agree or admit that, but it is what their actions are saying about them. Only 1% take action and are determined to do whatever it takes to accomplish what they have set out for themselves. Sad, but true!

I am not sure about you but I have a new goal to be one of those 1%!! There are all sorts of secrets to success, and different things work for different people. There is great advantage in performance accountability which can really kick things up a notch. You can create an advantage for yourself that will make it harder to fail and easier to win. Here are some ideas that will make a difference for you in your personal productivity if you are seriously committed 100% to your goal.

1. Choose something you want to achieve or accomplish in the next 90 days? It should be big and bold!

2. Make sure you believe it is possible and that you deserve it. Check in to make sure you are 100% committed! Ask yourself, “am I willing to do whatever it takes?”

3. What are the milestones within every 30 day period? You will be able to measure your progress if you know what’s next and can keep moving forward. Plan all the milestones out ahead of time as your map of what small steps need to be taken to get to the end result.

4. If you are unsure of what the milestones may be then look at the stories of those who have achieved something similar. Ask people for help if you need more ideas about the milestones. Do your research and due diligence and get as clear as you can to feel ready to take the first as well as the second and third step.

5. Declare your 90 day objective everywhere you go and everywhere you are. Talk about it on Facebook, on twitter, on your blog, at networking events, at every place you can! This is accountability at it’s best!

6. Seek out 10 people who will be your cheer team. They can be friends, family, strangers, new friends… doesn’t matter where they come from but ask 10 people if they would be interested in being a part of an experiment you are having and be on your cheer team. At least 75% of them must be active online and use Facebook and twitter regularly. You will share with them what you are working to accomplish and ask that they check in with you at least once a week… the more the better and see how you are doing. Ask them to encourage you and ask them to talk about you and what you are doing on Facebook and twitter. Have conversations with them in those places.

7. Seek out thought leaders in your niche or people who are high profile and successful people you look up to. Be a fan of theirs on Facebook and follow them on twitter. Choose the number of thought leaders you will engage with, up to 10. Doesn’t mean they will engage back, but that’s okay. You will tell them that you really admire and respect what they have accomplished and that you wanted to let them know you are inspired to achieve ‘blank’ in the next 90 days. Some may reply and cheer you on and some won’t. The point is that you have put your goal out there in a bigger way. Send a message to them about once a week and share your progress.

8. Now get out there and take action. Talk about what you are doing every day. Maybe even make a new blog category called My Goal to ‘blank’ and update your progress, your wins and your challenges. Talk about the action you are taking on all your social media platforms.

The idea is to make it harder to fail then it is to win. With performance accountability you can’t back out as easy because you have build a whole little community around your goal. It will be harder to make excuses and justify why you aren’t moving forward. This should support your personal productivity to play bigger and work harder then you ever have before! Also it is really important that you support and encourage the people who support and encourage you. Do what you can to promote what they are up to and introduce your social media friends and followers to them and share links to their blogs or opt-in pages. Be an example of what great encouragement and support looks like! The next move is up to you and you only! Take action to move forward and keep putting one foot in front of the next one… you can do it!